Letter to request a correction of payment records


  1. In today's business world, a good credit rating is crucial. If there is an error in a credit report, you should address it as soon as possible. Make sure that the credit bureau corrects the error immediately. Ask them to send the edited statements to everyone they sent the wrong reports.
  2. Explain the mistake by presenting the evidence.
  3. Request the bureau to fix the error.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I received a copy of my credit report this morning. As much as I appreciate your prompt delivery, I would like to point out a few errors in the document you sent me. It says that the last payment I made was four months ago when I made a payment a month ago. Also, the amount for the payment I issued four months ago is incorrect. The report says it was $200 when it was, in fact, $350. I have all of the necessary receipts and documents to substantiate my claims and am therefore sending you copies of these. Please make the necessary adjustments as soon as possible. Should you like to clarify anything, please feel free to contact me at 434-3434 during office hour. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -