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Sample Letters to Guests

Find inspiration in our curated catalog of letters to guests. Each sample letter comes with guidelines and advice to help you find the right words.

Letters to Guests

Letters to guests are letters written to people who have been invited to visit somewhere or take part in a function. There are numerous instances when people write letters to their guests. For instance, a hotel manager may write an apology letter to a guest to apologize for a booking error or an appreciation letter to show gratitude to the guest for making reservations with the hotel. In other instances, event organizers may send invitation letters to guest speakers to formally invite them to an event and thank-you letters to all guests after attending the event. In all situations, these letters must be addressed properly and sent promptly.

Letters to guests can be formal or informal based on the situation. For appreciation and thank-you letters, the layout can be less formal and casual. However, if you are writing to invite a guest speaker to a function, then the letter must follow the formal letter rules. It must also contain all the information the guest needs to make a decision on whether to accept the invitation or not. Make the letter easy to read, clear, and respectful. Provide your contact details where appropriate. Close with the appropriate call to action.

Filters
List of articles in category Sample Letters to Guests
Title
Accept and appreciate idea of hotel smoke-free zone letter
Change meal numbers ordered due to fewer guest sample letter
Church welcome letter to visitors
Confirm a special guest's attendance. Sample letter
Hotel confirmation letter
Invitation letter to an event
Letter example to confirm the changes in an event
Letter of cancellation of an event. Sample letter
Letter to confirm the registration of an event's participant
Open house thank you letter
Persuasive sales letter to potential expo participants
Request to answer a questionnaire - example letter
Sample letter to confirm a reservation to a guest
Sample letter to confirm the changes in an event
Thank you for visiting letter
Thank you letter after an event
Thank you letter after conference
Thank you letter for attending an event
Thank you letter for confirmation
Thank you letter for participating in an event
Thank you letter for participating or attending an event #1
Thank you letter for participation
Thank you letter for wedding guests
Thank you sample letter to someone for attending an event
Welcome letter for destination wedding

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Sample Letters

  • to Acquaintances
  • to the Army
  • to Authors
  • to Banks
  • to Business Partners
  • to Citizens, Neighbors
  • to Clients
  • to Colleagues
  • to Companies
  • to Consumers
  • to Creditors
  • to Customer Service
  • to Customers
  • to Debtors
  • to Doctors, Hospitals
  • to Donors
  • to Employees
  • to Employers
  • to Event Organizers
  • to Family
  • to Friends
  • to Fundraisers
  • to Government Officials
  • to Guests
  • to Hotels
  • to Human Resources
  • to Husbands, Boyfriends
  • to Immigration Offices
  • to Investors
  • to Job Candidates
  • to Landlords
  • to Management
  • to Media Outlets
  • to Mentors
  • to My Boss
  • to Newspapers
  • to Organizations
  • to Parents
  • to Patients
  • to Politicians
  • to Professionals
  • to Proxies
  • to Publishers
  • to Religious Leaders
  • to Schools
  • to Someone You Love
  • to Speakers, Performers
  • to Students
  • to Teachers
  • to Team Members
  • to Tenants
  • to Vendors
  • to Volunteers
  • to Whom It May Concern
  • to Wives, Girlfriends
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