1. Conducting surveys and questionnaires demand you to be careful. These requests take the reader's time and resources, so you should be considerate and skillful. Your first comments should make him or her feel that responding to this letter is not difficult. If you request the reader to give some confidential information, assure him/her that you will keep it secret.
  2. Start by telling the reader why you need the reader to respond to the survey. Also, mention why the reader is qualified to help you.
  3. Tell the reader what benefit he/she can get from it.
  4. Thank the reader for his/her cooperation. Mention the date by which you need to get the response back. Send a stamped and a self-addressed envelope to get the questionnaire back.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

As an alumnus of the Roseville State University, we are interested to hear your opinion regarding the quality of your stay with us during your college years and if you would change anything if you were given the opportunity to do it all over again.

I know that the questionnaire is a little long and may take some time to complete, but your answers will prove valuable to the study we are conducting on improving the school.

You have until the end of September to send us your answers. We appreciate your help.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Request to answer a questionnaire - example letter.

Further things to consider when writing request letters to guests

Further things to consider when writing request letters to guests

Request Letters

Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.

When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.

Letters to Guests

Letters to guests are letters written to people who have been invited to visit somewhere or take part in a function. There are numerous instances when people write letters to their guests. For instance, a hotel manager may write an apology letter to a guest to apologize for a booking error or an appreciation letter to show gratitude to the guest for making reservations with the hotel. In other instances, event organizers may send invitation letters to guest speakers to formally invite them to an event and thank-you letters to all guests after attending the event. In all situations, these letters must be addressed properly and sent promptly.

Letters to guests can be formal or informal based on the situation. For appreciation and thank-you letters, the layout can be less formal and casual. However, if you are writing to invite a guest speaker to a function, then the letter must follow the formal letter rules. It must also contain all the information the guest needs to make a decision on whether to accept the invitation or not. Make the letter easy to read, clear, and respectful. Provide your contact details where appropriate. Close with the appropriate call to action.

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