GUIDELINES
- Conducting surveys and questionnaires demand you to be careful. These requests take the reader's time and resources, so you should be considerate and skillful. Your first comments should make him or her feel that responding to this letter is not difficult. If you request the reader to give some confidential information, assure him/her that you will keep it secret.
- Start by telling the reader why you need the reader to respond to the survey. Also, mention why the reader is qualified to help you.
- Tell the reader what benefit he/she can get from it.
- Thank the reader for his/her cooperation. Mention the date by which you need to get the response back. Send a stamped and a self-addressed envelope to get the questionnaire back.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The Education Committee of the City is recently conducting research regarding the quality of books that are distributed and being used by public schools in our state. In line with this, we have created a survey form for teachers asking them about their opinion. We hope that you can distribute this to your faculty members and have them answer it. Your responses will greatly influence the improvement of our educational system. Thank you for your time.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Request a response to a survey or questionnaire. Sample letter.
Further things to consider when writing request letters to teachers
Request Letters
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Teachers
Letters to teachers are, simply, the letters you send to your teachers or any other person whose job is to help you acquire knowledge. There are many occasions when you may find it necessary to write to your teachers. May be you want to see how they are doing over summer break, you want to apologize for bad behavior, or you just want to appreciate them for being the best. Whatever the occasion, writing a letter can allow you to express yourself in a personal and sincere way. Depending on the content, you can follow the basic letter format or a format specific to appreciation and apology letters.
Before writing letters to teachers, it is important to write a draft so that you are able to organize your thoughts. Start your letter with the right salutation and mention the name of your teacher. Write an introductory sentence that states the purpose of your letter. Convey your message clearly and directly. Stay on topic and avoid bringing in irrelevant stories. Use an honest, sincere, and respectful tone. Wrap things up by wishing your teacher well. Reread the letter to catch any grammar and spelling mistakes.
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