GUIDELINES
- If you need a few changes in the present contract, write the letter in detail. Discuss the specific changes you want to make in the contract to avoid misunderstandings. Your tone should be confident, persuasive and courteous.
- Before jumping on to the details, remind the reader that you have sufficiently held on to the current contract until now.
- Clearly explain the problem that forces you to request some changes in the contract. Make your situation clear to the reader.
- Tell the reader about the clauses that are not suitable for you in the light of your current situation. After making a comparison, request an alteration in the contract.
- Finally, tell the reader that you want a mutually beneficial arrangement. Thank the reader for reviewing your the request.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have enjoyed having you as a landlord for the past six years and feel that I have always paid my dues on time in that duration. Regardless of past circumstances, I always felt it is my responsibility to hand over my rent at the time that we agreed on.
Now, however, I would like to ask for your understanding and consideration with the circumstances that I am experiencing. My mother was hospitalized just last week, and she has been diagnosed with early-stage breast cancer. Under the recommendation of her doctor, we have decided it best to give her chemotherapy once a month. With this, I would like to request that you allow me to move my date of payment from the 15th of each month to the 30th. This way I will not be overly burdened with the medical bills and rent at the same time. I hope that you will approve this request of mine. Thank you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to request a change in bills due date.
Further things to consider when writing request letters to landlords
Request Letters
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Landlords
Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.
Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.
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