- If you need a few changes in the present contract, write the letter in detail. Discuss the specific changes you want to make in the contract to avoid misunderstandings. Your tone should be confident, persuasive and courteous.
- Before jumping on to the details, remind the reader that you have sufficiently held on to the current contract until now.
- Clearly explain the problem that forces you to request some changes in the contract. Make your situation clear to the reader.
- Tell the reader about the clauses that are not suitable for you in the light of your current situation. After making a comparison, request an alteration in the contract.
- Finally, tell the reader that you want a mutually beneficial arrangement. Thank the reader for reviewing your the request.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We were so excited and pleased to hear that you agreed to play music for our son Jeremy's wedding on the 6th of February. Sadly, unexpected circumstances have arisen forcing us to move the date of the wedding to the 12th of May.
We know that you must have many bookings and events that you need to attend to, but we would be extremely thankful if you could still play at the wedding on May 12.
We hope that you can get back to us immediately regarding this request of ours. Thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample request letter to move a booking schedule.
Further things to consider when writing request letters to speakers, performers
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Speakers, Performers
Letters to speakers and performers are letters written to people who give speeches at public events and those who entertain audiences. Whether you are organizing a special event, business conference, or graduation ceremony, the speakers and performers you invite will be among the primary attractions. They can give valuable insights and add prestige to your organization. Whatever the theme of your event, the speakers and performers must be suitable for the event as well as the audience. The best speakers and performers are usually booked months in advance. Therefore you should ideally send your invites six to twelve months prior to your event.
Well-drafted letters to speakers and performers will ensure that the parties involved understand all the details of the event. Begin with the right address and salutation. Introduce yourself and mention the objective of your letter. Be specific about what you expect from the recipient. Include relevant information such as date, time, and venue of the event. If applicable, mention any financial arrangements regarding any travel expenses, the fee for the recipient, or honorarium. Include the date for a response and your contact details. Close the letter on a positive note. You may attach the event's program.