- If you need a few changes in the present contract, write the letter in detail. Discuss the specific changes you want to make in the contract to avoid misunderstandings. Your tone should be confident, persuasive and courteous.
- Before jumping on to the details, remind the reader that you have sufficiently held on to the current contract until now.
- Clearly explain the problem that forces you to request some changes in the contract. Make your situation clear to the reader.
- Tell the reader about the clauses that are not suitable for you in the light of your current situation. After making a comparison, request an alteration in the contract.
- Finally, tell the reader that you want a mutually beneficial arrangement. Thank the reader for reviewing your the request.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I firmly believe that the good relationship we have had over the years that you have been my landlord is partly due to the open communication that we have with each other. It is for this reason that I would like us to set a meeting where we can talk about a minor change that is going to happen soon and how this may affect my lease.
My nephew is moving to the city next week because he has decided to attend the State University. I was hoping that he could stay in the apartment with us for a few weeks while he is still finding his place. I went over the lease contract that I signed with you but could not find any provisions regarding a situation like this. And so I would like to meet with you so we can talk about this in depth to avoid any misunderstanding. Please give me a call to let me know when you're available. Thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -