Request confirmation of the receipt of a bid - letter example

GUIDELINES

  1. In this letter, you will ask the reader to confirm whether they received the materials you sent them. Keep this letter to the point. Your tone should be formal and businesslike.
  2. Write about the materials you sent. Describe everything in detail: what materials you sent, when and to whom you sent them. Give the specifics in detail so that the reader can quickly locate them.
  3. Ask the reader to confirm whether he/she received the materials you sent.
  4. Ask the reader to inform you about any related problems if it seems appropriate.
  5. End by thanking the reader.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Last March 28, our messenger delivered our company's bid for your low-cost housing construction project. We are very interested in taking part in this endeavor, and are confident that our team will be able to handle the job very well. However, we have not yet received an update on the status of our bid. We would thus like to know if the persons-in-charge has received this.

Could you please send us an update by sending us an email or by contacting us at 434-3434? We would like to get everything organized for the rest of the year, but we will not be able to do so without confirming our projects first. If you need us to resend the bid, please let us know as well. Thank you very much for all of your help!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -