- In this letter, you should make sure to communicate the relevant information. The order of ideas is not significant. You will talk about the item you have sent. You will mention all the relevant details like what it is, the day you sent it and the reason for sending it.
- Start with the description of the item you sent. Mention the date and reason of sending that article.
- Express your concern.
- Ask the reader to inform you if or when he/she received the item.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing to inform you that the final drafts for the three articles assigned to me have already been mailed to your office. I have not yet heard back, so I would like to confirm if you have already received them. If so, could you please let me know as soon as you can? Thank you very much.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to request a confirmation receipt of a mail.
Further things to consider when writing request letters to publishers
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Publishers
Letters to publishers are letters written to individuals or corporations responsible for printing and distribution of printed and digital publications. Mostly, these are cover letters to introduce you and your book to potential publishers. Before writing to any publisher, it is important that you do your market research to find out which firms can publish the type of book you have written. An excellent starting point is the bookshops and public libraries. While at it, check the submission guidelines of each publisher to see which one is easier and more convenient to work with.
Letters to publishers should be formal and well-presented. Start your letter with a punchy subject line that catches the attention of the recipient. Talk about your book briefly; write a short paragraph that summarizes the most important details about your book. For instance, mention what makes your book different, whom it is written for, and what drove you into writing it. Mention any relevant qualifications and skills that qualify you to write your book. If you have published a book successfully before, make sure to mention it in your letter. Finalize by thanking the recipient for his/her time and consideration and provide your contact information.