Letter to request a confirmation of the receipt of an application

GUIDELINES

  1. In this letter, you will ask the reader to confirm whether they received the materials you sent them. Keep this letter to the point. Your tone should be formal and businesslike.
  2. Write about the materials you sent. Describe everything in detail: what materials you sent, when and to whom you sent them. Give the specifics in detail so that the reader can quickly locate them.
  3. Ask the reader to confirm whether he/she received the materials you sent.
  4. Ask the reader to inform you about any related problems if it seems appropriate.
  5. End by thanking the reader.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Last April 30, I sent my loan application form to your office, together with the requirements as listed on your website. It was received by one of your bank personnel, Jean Hayes, who told me that it would be handed over to the authorized bank officers. However, I have not received any calls or letters until now. While I understand that you might still be in the process of credit investigation, I would like to be sure that the persons-in-charge has received the application.

Would it be possible for you to update me on the status of my application? Also, if you could give me some information on the expected date of release, I would appreciate it very much.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -