GUIDELINES

  1. You should propose some changes in the contract if you don't agree to some of the terms. Remember that the agreement isn't definite. So, you should try to negotiate for better terms. Your tone should be positive because a negative tone will make the reader reject your suggestion.
  2. Start directly by stating that you need a few changes in the agreement. Be specific while mentioning your reasons for making this request. Go into details if necessary.
  3. Tell the reader what changes you want. If it's possible, offer something in return for considering your suggestion.
  4. Ask the reader to respond and mention the action you will take afterward.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Thank you very much for sending me the contract proposal. I agree with all of the provisions. However, there aren't any items dealing specifically with actions to be taken in case of emergencies or natural disasters. Can you please call me at 434-3434 at your earliest convenience so that we can clarify these things and finalize the contract? Thank you very much!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Suggest a change provisions of a proposal - sample letter.

Further things to consider when writing suggestion letters to vendors

Further things to consider when writing suggestion letters to vendors

Suggestion Letters

Suggestion letters are letters written to give an option, recommend something or give a point of view on an issue. A suggestion letter can be written to either request for a suggestion or give a suggestion requested for. The letter can be formal or informal based on the setting. In a business setting the letter should be formal and professional while in a personal or private setting the letter can be informal and casual. A suggestion letter should be sent promptly and should provide the best advice to help the recipient solve the issue at hand.

When writing suggestion letters, you need to be genuine. State that the opinion you are giving is up to the best of your knowledge. If you have given any suggestions successfully in the past, this is a great opportunity to refer to the effectiveness of those suggestions. Be courteous and assure the recipient that you have carefully analyzed the situation and that the given recommendation is the best solution or settlement. Do not forget to mention any potential benefits of the given recommendation. Be polite and maintain a soft tone. Conclude by asking the recipient to contact you in case of any queries.

Letters to Vendors

Letters to vendors are letters written to people or companies offering goods for sale. These letters could be written to inquire information about a product, terminate a contract with a vendor, or to inform a vendor of relocating of business. If you own a company, writing to your vendors is important as it provides you and the recipient with proof that you actually requested something or took action regarding an issue. It is also an effective way to communicate sensitive information that may not be communicated on the phone.

Letters to vendors must be written in the standard business letter format and should use an official letterhead. Start the letter with a statement that informs the recipient of the purpose of your letter. Explain the letter in details providing all the important information. For instance, if you are writing to terminate your contract with the recipient, mention the date when you want to effect the change. However, if your letter is to inform the recipient of your business relocation, you should provide the new business location and address. Be brief and use a professional tone. Finish on a positive tone and sign the letter with your full name.

These articles may interest you

These articles may interest you