Cancellation sample letter of a rental contract


  1. This letter informs about terminating the contract of rental agreement. Mention all the necessary information in a direct but respectful tone. Abide by the terms and conditions of the contract.
  2. Inform the reader about terminating the contract.
  3. Mention the details like the date of termination and condition of the rented item.
  4. Talk about any financial issues if necessary.
  5. Give your contact details to so that the reader could get in touch with you if required.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We have enjoyed leasing your space for our business location and would like to give a 30-day notice of our intent to leave. The location has been a substantial aid in growing our small florist shop into a thriving business, and we couldn't be more appreciative. Still, we need more space, and new property just opened in a prime location at a convenient monthly rent.

I've read the lease agreement carefully and will adhere to the terms of vacating the premises. We could be available the last Saturday of the month to do a walk-through inspection to ensure no there is no debris or damages. At that time, if the premises are to your standards, I wonder if you could return our rental deposit? I can be reached during regular business hours at the number or email address you have on file for me.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -