1. This letter informs about terminating the contract of rental agreement. Mention all the necessary information in a direct but respectful tone. Abide by the terms and conditions of the contract.
  2. Inform the reader about terminating the contract.
  3. Mention the details like the date of termination and condition of the rented item.
  4. Talk about any financial issues if necessary.
  5. Give your contact details to so that the reader could get in touch with you if required.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Let this letter serve as a 30-day notice of vacating apartment number 34B. As you know, we've been unhappy with the lack of maintenance available and our continuing problem with the dishwasher. We feel that if we rented the apartment with the understanding that the dishwasher was a standard amenity, it should be in working order.

Per our lease agreement, we will clean the apartment and return the keys by September 30th. Also per our lease agreement, we will expect our rental deposit in its entirety by October 30th.

I do not have a forward address at this time but will ensure that you have that at the time of our vacating the property.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Cancellation Letter of a Rental Contract. Sample letter.

Further things to consider when writing cancellation letters to landlords

Further things to consider when writing cancellation letters to landlords

Cancellation Letters

Cancellation letters are letters you write to a service provider, company or institution, informing them that you are dissatisfied with their product, service, or membership and that you wish to discontinue it. Cancellation letters can be written for several things such as canceling an insurance policy, a cable service, rental agreement, a magazine subscription, a bank account, order, credit, etc. The reason why people issue cancellation letters is mainly due to unsatisfactory or poor performance, not meeting the expectations, and at times unavailability of funds.

Cancellation letters are written in a clear and a concise manner. Go straight to the point and suggest actions you expect to be taken. Clearly state what you are canceling and explain you reason for it. Where necessary, include the details of what you are canceling, for example, account details. Mention that you wish to receive confirmation that the cancellation was effected. State clear steps that you would take if cancellation is not put into effect within the specified notice period. End the letter on a positive tone and request the reader to acknowledge receipt. Send the letter well in advance to give enough notice to the reader.

Letters to Landlords

Letters to landlords are letters written to people who rent lands, buildings, or apartments to tenants. Whether you need repairs, raise a complaint, move out, or add a roommate, it is important to put it in writing. It provides proof that you have requested something or taken some action. Even if you are currently friends with your landlord and resolve your issues informally, you may need evidence of your communication or other requests some day. A letter to your landlord may spur him/her into action and will keep both of you within the law.

Letters to landlords can be formal or informal depending on your relationship with the recipients. Address the recipient by his/her name and use the appropriate salutation. If you are not sure about the name and address of the recipient, confirm with the lease agreement. State the purpose of your letter so that the recipient can have an idea on how to respond, if he/she needs to respond at all. Include important details such as dates, apartment or house number, etc. Finish with a call to action and sign the letter to make it official. Make a copy of the letter for yourself before sending it.

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