Cancellation Letter of a Service Contract. Sample letter


  1. Write in a polite tone about your decision to cancel the contract. Mention in brief about the reason for your cancellation. It is not necessary to explain in detail.
  2. Inform your decision to cancel the contract. Mention your reason in brief.
  3. Provide the necessary details to the reader to identify the right contract. It could be your account number associated with the contract or your name and address.
  4. If you are happy with the services provided to you, appreciate them. Cancel the contract with a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

About account number 689802, I would like to inform you of my intent to discontinue service.

After checking prices from other termite control specialists in the area, I realize we have been paying too much for you. On top of that, your employees are rude when they come to treat our home. They park blocking the driveway and talk for long periods of time on their cell phones. I'm sure you do not pay them for that. I certainly do not intend to.

I know that my bills are paid up. I trust you will close my account immediately.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -