GUIDELINES
- Start by stating the number of years spent working in a particular job position or on a project.
- Also, add that you have learned and understood several things from the company by doing the job. Thank the employer for making you part of the group and remind them why you deserve a promotion.
- Mention that you have attached a separate list of all your accomplishments, completed projects, and the like.
- Indicate that you are open to a meeting for the discussion of work achievements.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have been your agent for the last six years, and I must say working with the company has been a great pleasure.
Over the years, I have learned how to become more efficient and productive in the line of work assigned to me. I also believe that I have contributed a lot to the success of several projects delegated to my team.
The company has also helped awaken the leader in me, which is why I believe it's the best time for me to receive a bigger responsibility.
I've been to several training seminars, local and abroad, consistently scored high during the quarterly assessments and I've also shown exemplary work ethic ever since I started working here.
I learned from the best people in this company, and so I'm confident that I can contribute more if I become a team leader.
I have enclosed my resume detailing my contributions and the training that I've underwent, which would prove that I will be a more valuable asset to the company.
I look forward to your response and would be happy to discuss this proposal with you at your convenience. You can reach me at [insert contact no.] or
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter requesting for a promotion.
Further things to consider when writing request letters to human resources
Request Letters
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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