- If you are writing a letter to get a raise or a promotion, make a humble request. Your tone should not sound like a demand. State your qualifications and then make a reasonable request. You should back up your application by writing about your performance and achievements only.
- Start your letter by writing why you think you are qualified to receive a raise or a promotion. Stating your achievements and good performance will add substance to your request.
- Request a raise, promotion or a salary and responsibility review. Your tone should be respectful.
- Finally, express your gratitude to the reader for considering your request.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
The five years that I have been part of this company have been great ones. I feel like it is here where I was given the opportunity to learn many new things and improve on the skills that I needed to become a better and more efficient worker.
I also believe that I have performed consistently and continuously at my best in the Advertising Department where I was assigned. I helped in the creation of numerous campaigns that have proved only beneficial to the marketing strategy of the company and the goal to increase visibility and, consequently, sales. Most high-profile, perhaps, is the Christmas ad campaign that I spearheaded, which proved as the primary catalyst to the never before seen sales increase of the company. I believe that it is not only my performance in my department but also my spotless office record that serves as a testament to my loyalty, commitment, and love for this company.
It is with this, and also maybe because of this, that I would like to forward my request for a promotion and the benefits that accompany a higher position. I feel that my tenure with Golden Apple Enterprises has given me enough knowledge about the company and how it works to be an effective leader. Furthermore, I feel that I will be able to do even more with the new position that you assign me. I have many ideas that I would like to share with you regarding the future and expansion of Golden Apple Enterprises and feel that getting promoted would be a perfect avenue for me to present adequately these to everyone.
I sincerely hope that you will take the time to look into and review my request. I think that it would be best if given the opportunity to sit with you to discuss my case further. I am looking forward to hearing from you about this. Thank you very much.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Request a promotion or salary raise. Sample letter.
Further things to consider when writing request letters to management
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.