Sample letter to request a correction for double billing


  1. In today's business world, a good credit rating is crucial. If there is an error in a credit report, you should address it as soon as possible. Make sure that the credit bureau corrects the error immediately. Ask them to send the edited statements to everyone they sent the wrong reports.
  2. Explain the mistake by presenting the evidence.
  3. Request the bureau to fix the error.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I was quite surprised when I received my credit card statement today. It shows that I was billed twice for my gym membership last month. Since I only have one account with my gym and am only paying for my membership, there should be no reason for me to be billed twice. Could you please check again and let me know what went wrong? I would also like to request that the necessary adjustments be made as soon as possible so that I can settle the full and correct amount immediately. Thank you for your help on this matter.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -