- In this letter, you are going to ask a colleague for a favor, but it is more formal in nature. Even if you work in the same company or attended a meeting with him/her, the reader might not know you. So, if you think that the reader doesn't know you, introduce yourself first. Then discuss the purpose of this letter.
- Introduce yourself if you think it's necessary.
- Explain why you need the reader's help.
- Then request the reader to assist you. State the specifics clearly.
- Finally, ask the reader to answer your letter or to cooperate with you.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Before anything else, I'd like to introduce myself. My name is Jane Teal, and I am the proprietor of the small cafe, Gene's Coffee, which will be opening next to your auto detailing shop two weeks from now. Since my business is very new, I would like to spread the word about our company.
In light of this, I would like to ask for your permission to distribute flyers to your clients. One of my staff members will be taking care of the work, which primarily involves handing out flyers and discount coupons to the people who enter and exit your shop. If you are interested in coming up with a promotion so that we can tie up, then that would be great, too. I certainly hope that this merits your considerations. Thank you very much to any assistance you can give. Have a great day!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to request assistance from another firm.
Further things to consider when writing request letters to companies
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Companies
Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.
All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.