GUIDELINES
- Constantly make sure whose recommendation will be accepted- professors from your previous classes, immediate supervisors from your earlier work, or other high ranking persons whose assessments the reader will deem essential. The letter must be polite, since requesting this letter is a burden on his or her time. There are instances where writers will write a small letter before refusing, thus be confident that the writer will give you a strong recommendation letter.
- Request for the reader to make a recommendation letter on your behalf. Assist the reader to remember details on how he or she met you (e.g. As an employee, classmate, student). Tell him or her when you exactly started to be associated.
- Define the specific post on which you want to apply.
- Provide your reader some information to write by explaining your past experiences, works and contributions. Indicate how you are qualified for the positions, for example, your skills. The objective of the letter is to have him or her write more than "Jane is a good person." Provide him or her a fully detailed resume, this will help him or her remember specific events that will be helpful on your behalf. Add it together with your letter. In most cases, you can include your resume as an attachment with a request on email.
- Tell him or her you are thankful for his or her time and consideration. Provide details of how the recommendation letter will be sent.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Can I request a recommendation letter from you to support my application as an operations manager? I stayed with your company for three years as a chief operations specialist, and I believe that I have contributed a lot to your business.
Zen Corporation is presently looking for an operations manager in their printing division. I would be overseeing the printing services of the company including the large ads segment. I will also perform administrative duties such as hiring workers and ordering supplies.
My experiences at Micah Printing, Inc., have given me skills in printing and administrative operations, and I believe that I am qualified for the position. Attached is the copy of my cover letter for you to know my present address and contact number. Thank you for your assistance.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to request someone to write a recommendation.
Further things to consider when writing request letters to professionals
Request Letters
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Professionals
Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.
When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.
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