- Be persuasive while asking the customer for a testimonial. Mention the reason for selecting the reader for this purpose. Your convincing and respectful tone should help the reader to give a positive response.
- Start the letter by expressing your gratitude and pleasure in doing business with your customer.
- Then come to the central point and request the client to give you the endorsement.
- Also, present some guidelines for the testimonial.
- Finally, end the letter by thanking the customer. Tell them that you will contact soon for confirmation.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is with much pleasure that I announce Ms. Kristina Coon's candidacy for University Chancellor. She has finally decided to answer the call to serve; credit goes to our encouragement. Since you have worked with her for some years, would you be willing to provide a testimonial on her behalf? She has indeed worked very hard and proven herself capable of accomplishing the responsibility at hand, and we believe that you are in the best position to attest to this.
If you would like to contribute to her campaign in this manner, please give me a call at 434-3434 so that we can make the necessary arrangements. Your testimonial will be published on the website we are creating for her candidacy, as well as in the next issue of The Gazette. Thank you very much for any support you can give!
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to request a colleague for a testimonial.
Further things to consider when writing request letters to volunteers
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Volunteers
Letters to volunteers are letters written to people who freely offer to undertake a task or take part in an enterprise. The recipient of such letters can be any person who wishes to contribute his/her effort, time, or even money for a cause without expecting anything in return. Letters calling for volunteers need to be concise, clear, and to the point. Your letter is unlikely to hold a volunteer's attention if it is six pages long with every detail about the work or event. It is, therefore, advisable to include only the details the recipient needs to decide whether to pitch in or not.
Letters to volunteers should be formal and must follow the normal business letter format. Begin your letter by thanking the recipient for his/her continued support. State the reason you need the recipient's services or contribution and the cause your work will be supporting. If you are running an event, mention what it entails and when it will take place. Describe the kind of commitment you are looking for; whether you just require help for one day or need an ongoing commitment. Provide your contact details and close by thanking the recipient for his/her time.