Sample request letter to move delivery date


  1. Directly tell him or her your requests, you have to put into consideration the possible difficulties it may create. Do not say sorry repeatedly, it will make your request seems irrelevant.
  2. tell the reader that you are asking either a shorter or longer deadline for you or the reader.
  3. Give him or her details why you are changing the deadline date.
  4. Recognize the inconvenience that the change in date might create, If possible, offer him or her help.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We'd like to request that the delivery date for the materials we ordered be moved from May 14 to May 7. The project we have been working on has been proceeding much more quickly than expected. We would like to avoid incurring unnecessary costs without any production taking place, which is likely to happen if we don't get the additional supplies a week earlier than initially set. We are ready to pay the appropriate fees for this service. Kindly let us know if this is something you can do. Thank you very much for your consideration!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -