Apologize for a missed deadline. Sample letter #5


  1. It's necessary that you apologize for the missed deadline. Your tone should be respectful because of the inconvenience you have caused. Your focus should be on the actions you have taken to compensate for the deadline you missed. You can improve your image by apologizing and adopting an affirmative action.
  2. Start your letter with a simple apology.
  3. Write about the actions you have taken to make up for the missed deadline. Explain your situation but do not excuse your delay. Express your resolution to remedy the situation.
  4. Finally, thank the reader for understanding your situation. Tell him/her that this business relationship is important for you. Reaffirm that this won't happen again.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am sorry about not having sent the brochure work on time. This delay occurred because we had some pending work in arts to do and, therefore, could not send you the package.

Next week, Monday, I'd send you all those materials and rather deliver them to you personally. I know this might have an effect on your engagements, but I will try to take care of it the next time


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -