Sample letter to request to move delivery date


  1. Directly tell him or her your requests, you have to put into consideration the possible difficulties it may create. Do not say sorry repeatedly, it will make your request seems irrelevant.
  2. tell the reader that you are asking either a shorter or longer deadline for you or the reader.
  3. Give him or her details why you are changing the deadline date.
  4. Recognize the inconvenience that the change in date might create, If possible, offer him or her help.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Before anything else, we'd like to extend our sincerest apologies for any disruptions we might cause to yours. We have been working double-time to meet all of our deadlines, but one of our machines has broken down, and the remaining ones just could not handle the extra load. As such, we will have to move our delivery date from April 13 to April 15.

Again, we are very sorry if this causes any problems for you. We are willing to waive the delivery charge to lessen the burden this may cause. If, however, you decide that you would no longer wish to complete this transaction, kindly get in touch with use within 48 hours. Thank you so much for your consideration.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -