Credit letter asking a client to submit missing information

GUIDELINES

  1. Begin the letter by an acknowledgement of the applicant's request for account details. Request for more information that will help to take the request forward. Mention that the details provided by the applicant to be kept confidential.
  2. Begin with a note of gratitude for holding an account in your company.
  3. Request for more details. Mention that the details are part of the usual procedure.
  4. Mention that the information provided would be kept confidential.
  5. End with a note of thanks for the co-operation of the reader. Anticipate a prompt response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We at Metropolis Bank are happy to acknowledge receipt of your loan application form. We have checked the documents you included in your request and have noted that we are still missing a couple of requirements. As such, we would like to ask that you send us the missing information, as specified in the application form, as soon as possible. You can rest assured that all information you provide will be kept in confidence.

We are looking forward to finalizing this arrangement with you. Thank you for your business!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -