Credit letter asking details to a credit reference

GUIDELINES

  1. This is a brief letter requesting a favor from the reader. Consider the reader's kindness to respond to your request.
  2. Directly tell the reader that an applicant has named him or her as a reference. Provide the details of the applicant like applicant's name.
  3. Request the details of credit from the reader. Mention about the questionnaires or forms that are attached.
  4. Tell the reader that the details furnished by the reader would be kept confidential.
  5. Request a prompt response and be grateful for the reader's response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Greetings! Mr. Michael Smith has recently approached our company to open a credit line. In line with our requirements, he has listed you as a reference and has shared with us that you have provided him with this service in the past. To thoroughly review his application, we would appreciate it if you could give us some information about Mr. Smith. We have enclosed a brief form for you to fill out that will help us with this. All information you give us will remain confidential. Once you have completed the form, please send it to us through envelope we have sent you. Thank you in advance for your cooperation.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -