Credit letter asking a client to submit more information

GUIDELINES

  1. Begin the letter by an acknowledgement of the applicant's request for account details. Request for more information that will help to take the request forward. Mention that the details provided by the applicant to be kept confidential.
  2. Begin with a note of gratitude for holding an account in your company.
  3. Request for more details. Mention that the details are part of the usual procedure.
  4. Mention that the information provided would be kept confidential.
  5. End with a note of thanks for the co-operation of the reader. Anticipate a prompt response.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We are happy to inform you that we have received your housing loan request. Thank you for supplying us with your personal information. However, we will need to get your permission to begin a more thorough credit check. Could you please sign the attached document and send it back to us so that we can proceed? Please be assured that any information we gather will be kept confidential. Once we have the pertinent details, we will proceed with the disbursement of the principal amount within the same week. Thank you very much for choosing to do business with United Finance.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -