- Tell the reader about the purpose of your letter, name the applicant on which the letter is asked. Also include the post that the applicant is searching. If necessary, also include the dates when the applicant would have been known to the reader.
- Give details about the qualifications, skills, and personal characteristics that the prospective post requires. Request the reader to assess the candidate through the listed qualifications, to get concrete answers, give out specific questions.
- Express well your intention to keep the information confidential. In this way, you might receive more realistic detail of the candidate.
- Assist the reader to respond by clearly starting when the endorsement is needed. You may also opt to provide your telephone number (some people are more fond of calling than waiting). To make it easier, provide a self-addressed stamped envelope.
- Tell them that your are thankful for his or her time and consideration.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing for the purpose of requesting your evaluation of a particular applicant because I was informed that you'll be able to provide me with the information I need. I have recently spoken with this person, and I need to make a decision quickly whether to hire him or not; however, more information is needed.
I would be thankful for any information that you can provide me. You may reach me by email or by phone. Thank you very much in advance for helping me on this matter. I am hoping to hear from you soon.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Request information about an applicant - letter example.
Further things to consider when writing request letters to colleagues
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Colleagues
Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.
Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.