- Tell the reader about the purpose of your letter, name the applicant on which the letter is asked. Also include the post that the applicant is searching. If necessary, also include the dates when the applicant would have been known to the reader.
- Give details about the qualifications, skills, and personal characteristics that the prospective post requires. Request the reader to assess the candidate through the listed qualifications, to get concrete answers, give out specific questions.
- Express well your intention to keep the information confidential. In this way, you might receive more realistic detail of the candidate.
- Assist the reader to respond by clearly starting when the endorsement is needed. You may also opt to provide your telephone number (some people are more fond of calling than waiting). To make it easier, provide a self-addressed stamped envelope.
- Tell them that your are thankful for his or her time and consideration.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Our company, Blake Glass, is considering Ms. Jenna Wright for a management position in one of our plants. Ms. Wright's named you as one of the excellent references on her resume.
The applicant who will is hired should have a background in operations management and should be able to schedule workloads according to fluctuating demand. I would appreciate it if you can give your honest evaluation of Ms. Wright's competence in this area.
We are taking into consideration several candidates, and we wish to have the position filled by June 25. If you find it more convenient to speak with me over the phone, you may reach my office at 657-8827.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to request for more information about an applicant.
Further things to consider when writing request letters to professionals
Request letters are letters written to ask formally or politely for something. Any matter that requires a humble and polite appeal can be put forward using a request letter. It could be a job interview, a promotion, or a favor; a request letter will get the job done. A request letter can be formal or informal depending on the recipient. If you are requesting a friend to do a task for you, for instance, you can choose to go informal. But if you are requesting your manager for a promotion, the letter has to be formal. Either way, a request letter must be sent early enough to give the recipient ample time to process and respond to the request.
When writing request letters, you need to be brief and direct, avoiding any auxiliary information that might weaken the message you are conveying. State exactly and clearly what you are requesting for giving reasons for it. If you are requesting for a raise, for example, explain in details why you think you deserve one. Maintain a polite tone throughout the letter. Close the letter by thanking the recipient in advance and expressing your anticipation for his/her consideration.
Letters to Professionals
Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.
When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.