Sample request letter to quote part of an article


  1. If you intend to use other people's published or unpublished works in writing another paper, you must ask permission from the copyright holder. To make it easier for the person to reply to your inquiry, you must take into consideration the following: 1. You may opt to add a form for the person to sign and send back, or either send a duplicate letter with an approval space provided) so the reader can hold one copy and send back the other. 2. Also, add a self-address stamped envelope.
  2. Concisely explain the details of your project and tell the copyright owner why you need to use some parts of his or her material.
  3. Provide the exact particulars of the materials you will use, especially the page numbers, lines or paragraphs, title, labels or first and last sentences of the content.
  4. Describe how you see your work to be published or used.
  5. Exactly discuss what the credit or permission line will be written, so he or she can approve or make other instructions.
  6. Express your gratitude, and if possible, give him or her a copy of your finished material.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

The Roebuck Today is compiling articles for a special issue of the environment which is going to be published next month. We reviewed related articles in our past publications, and we noticed one your articles with the title: "Dye Factory: Good or Bad?" May we republish some parts of your article?

The point of interest in your article is on the harm caused by dye factories to our lakes and rivers. The portion begins, "The economic and employment benefits of dye plants..." and ends with the words, "The environmental harm of dye factories far outweighs the economic benefits that they bring to the community."

Since you are a staunch supporter of environmental preservation, we know that our May's issue of environmental awareness will interest you; more so that it will feature advice columns on how we can preserve Roebuck's natural beauty. We will acknowledge your article in this way: "Excerpts from James Dell's 'Dye Factory: Good or Bad?"' If you are pleased with this idea, kindly send us a permission statement.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -