GUIDELINES

  1. The main purpose of this letter is to ensure that the advertising copy is directed correctly.
  2. Point out what you sent and the objective of the material.
  3. Explain contract matters or other details.
  4. Mention how the reader can get additional details.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Attached is the draft of the ad for Wells Water Refilling Service. Also included here is a copy of the agreement between our company and Wells, exempting us from accountability for any misstatement of information regarding their business. Kindly go to the ad and the contract and inform me of any needed correction.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -