- Attach this letter together with a manuscript you are passing to a newspaper, journal, magazine, or book publisher to be deliberated for publication.
- Mention the manuscript and your goal for submitting it.
- Give a summary or abstract of the paper, explaining why it is necessary to be published.
- End by supporting the editor's reply.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I used to be a writer for The Daily Chronicle, but now freelance, specializing in lifestyle and entertainment issues. I am submitting to you my 3,000-word article hopefully for publishing in your magazine. This article focuses on the largest street shopping area in San Isidro City. It gives readers an idea of the treats, the stores, and the delights that await them when they shop there.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Forward an article for review - letter example.
Further things to consider when writing transmittal letters to newspapers
Transmittal letters are letters written to accompany important documents such as financial reports, proposals, security certificates, or any other sensitive information. Such letters are usually sent by businesses, organizations, or individuals to provide information about the corresponding documents. Generally speaking, a transmittal letter explains the document, why it should receive the recipient's consideration, and what he/she should do with it. The recipient reads the transmittal letter to identify the context in which he/she should view the document. Sometimes, cover letters that accompany job applications and resumes are also called transmittal letters.
The main purpose of transmittal letters is to introduce other documents. Therefore, they need to be as neat and clear as possible. State the document name. Give a brief content description and the reason for sending. Include actions the recipient should take like notifying the sender of the document's receipt or forwarding it to another person. Include important deadlines and dates that the recipient should be made aware of. Highlight the major points or sections of the document. Be brief and do not let the letter exceed one page. End with your contact information, statement of thanks, and offers of assistance. Print the letter on the company's letterhead.
Letters to Newspapers
Letters to newspapers are letters sent to organizations responsible for producing newspapers. Such letters are usually from the public to the editors. In all newspapers, there is an opinion or editorial page where readers are encouraged to express their thoughts. It could be to raise concerns, give opinions on different matters of public interest, or recognize and appreciate the good works of individuals and organizations. Letters to newspapers are a reflection on society and an excellent way to let elected government officials understand how their constituents feel. If drafted correctly, these letters can be a powerful tool for influencing change in the society.
The most effective letters to newspapers are short, specific, and factual. Focus your letter on one main concept and try to get your point across well. Be polite, calm, and use humor where appropriate. Be certain that any information that you have provided is accurate and verifiable. Suggest what should be done to address the issue you are writing about. Make your letter simple and avoid jargon and acronyms. Close the letter with a clear, punchy sentence. Sign your name and provide your contact details so that the newspaper can reach you with any questions.