- Attach this letter together with a manuscript you are passing to a newspaper, journal, magazine, or book publisher to be deliberated for publication.
- Mention the manuscript and your goal for submitting it.
- Give a summary or abstract of the paper, explaining why it is necessary to be published.
- End by supporting the editor's reply.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Please find attached my manuscript. The title of which is "Love At Its Purest". It speaks about a mother's love for her child, love that knows no bounds and no conditions. Hopefully, you will consider this for publishing in your magazine.
As a mother myself, I can attest the greatness of love for my kids. I think it is a heartwarming topic, and it should strike a chord in your hearts readers. Thank you. I am looking forward your response.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to transmit a manuscript to be review.
Further things to consider when writing transmittal letters to publishers
Transmittal letters are letters written to accompany important documents such as financial reports, proposals, security certificates, or any other sensitive information. Such letters are usually sent by businesses, organizations, or individuals to provide information about the corresponding documents. Generally speaking, a transmittal letter explains the document, why it should receive the recipient's consideration, and what he/she should do with it. The recipient reads the transmittal letter to identify the context in which he/she should view the document. Sometimes, cover letters that accompany job applications and resumes are also called transmittal letters.
The main purpose of transmittal letters is to introduce other documents. Therefore, they need to be as neat and clear as possible. State the document name. Give a brief content description and the reason for sending. Include actions the recipient should take like notifying the sender of the document's receipt or forwarding it to another person. Include important deadlines and dates that the recipient should be made aware of. Highlight the major points or sections of the document. Be brief and do not let the letter exceed one page. End with your contact information, statement of thanks, and offers of assistance. Print the letter on the company's letterhead.
Letters to Publishers
Letters to publishers are letters written to individuals or corporations responsible for printing and distribution of printed and digital publications. Mostly, these are cover letters to introduce you and your book to potential publishers. Before writing to any publisher, it is important that you do your market research to find out which firms can publish the type of book you have written. An excellent starting point is the bookshops and public libraries. While at it, check the submission guidelines of each publisher to see which one is easier and more convenient to work with.
Letters to publishers should be formal and well-presented. Start your letter with a punchy subject line that catches the attention of the recipient. Talk about your book briefly; write a short paragraph that summarizes the most important details about your book. For instance, mention what makes your book different, whom it is written for, and what drove you into writing it. Mention any relevant qualifications and skills that qualify you to write your book. If you have published a book successfully before, make sure to mention it in your letter. Finalize by thanking the recipient for his/her time and consideration and provide your contact information.