Sample letter to transmit a copy of a draft plan


  1. The main purpose of this letter is to ensure that the advertising copy is directed correctly.
  2. Point out what you sent and the objective of the material.
  3. Explain contract matters or other details.
  4. Mention how the reader can get additional details.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am enclosing a draft of the tarpaulin that I plan on using at the Visa Assistance Hub. If it conforms to the terms and specifications, kindly send me a confirmation of its spot to my email. Should you require further details, just call me at 4445556.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -