Sample letter to transmit a print of an advertising contract


  1. The main purpose of this letter is to ensure that the advertising copy is directed correctly.
  2. Point out what you sent and the objective of the material.
  3. Explain contract matters or other details.
  4. Mention how the reader can get additional details.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We are sending you a printout of the contract as well as the ad which will be included in the next issue of Rainbow Connection. After you read through the contract, kindly put your signature on the space provided and send it back to me on or before Friday. As I mentioned to you in my email, the contract includes the newly revised rules and regulations. If you need further clarification, just email me or call me at my office.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -