GUIDELINES
- You might need to resign from your position if you are unable to perform your duties due to serious health problems. You don't have to provide details if the problems are of personal or private nature such as mental illness, emotional problems, severe health problems, drug abuse, etc.
- Directly state that you are resigning. Mention the position by title and give a date of entry into force.
- Mention your reasons. Comment on the difficulty of this decision, if it seems appropriate.
- Appreciate the good times and relationships you had in this job. Also, express your gratitude for everything you learned.
- Explain how much time you need to transfer your responsibilities smoothly.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am sad to inform you that I shall be resigning from my post as the company's executive personnel manager that is to be effective in two weeks or up to the time that a replacement will be found for my post. I have recently had my regular check up with my doctor and unfortunately, some issues regarding my health arose. My doctor has told me that I may have something serious, and he has said that it would be best if I took an indefinite break from working,
This news greatly saddened me since I do love my job and I greatly enjoy working for the company. I also always look forward to spending time with my office mates, whom I view as some of my very good friends as well. I appreciate the opportunities and experiences that this company has offered me. I am very much thankful for the company's offer to reinstate me to my position if ever everything turns out well.
Starting tomorrow, I shall be working from home as per the advice of my doctor. If you have matters that you need to take up with me, please just call me up at my personal number.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample resignation letter because of health reasons.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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