GUIDELINES
- Before submitting your resignation letter, you might have discussed the matters with the person who will receive this letter. So, it's a final statement of action, and you will write about a few specific details and cases. For this reason, you should carefully choose how much you want to discuss.
- Directly state that you are resigning. Also, give a date of entry into force.
- Explain why you are not satisfied. Elaborate as much as you think appropriate.
- Express gratitude for training and experience.
- Explain how much time you need for the transferal of duties efficiently.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am submitting this letter as a resignation from my current post as the assistant area sales director. I have recently been feeling that the company is undervaluing me and that I am not being recognized for my abilities. I would just like to remind the company that you hired me to be able to do my job - which is being the best in sales in the whole area. I believe I have done this, and I have even surpassed many expectations.
The company as promised to promote me, but months have gone by without this event happening. I feel very much distressed, and I wish to be able to find another company who shall see my worth and value as an employee.
Although I have very negative feelings towards this, I extend my best wishes to all my colleagues that I have treated as a second family.
I trust that the company will be able to find a suitable replacement for me. If you have any further questions, please just contact me at (telephone number)
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample resignation letter because of feeling unappreciated.
Further things to consider when writing resignation letters to management
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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