GUIDELINES
- If you are resigning because of any problems at work or a clash of some sort, you should carefully choose what to write. You might have tried to resolve the problem, but it didn't work out. The real issue might have been the management which didn't or couldn't help. Clash of values with the company is also a problem. So, you should partially highlight the conflict because it may have been in the management itself.
- State that you are resigning. Give a date of entry into force.
- Mention why you are leaving. Mention the opportunities offered elsewhere. You can also be direct about the reasons if it is necessary.
- Appreciate the training and experience you got from this job.
- Explain how much time you need for transferring your duties smoothly.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing this letter as a notice of my immediate resignation from being the public sales representative of the company.
The reason for my resignation is the fact that our newly promoted team leader has been dominating with us to the point where I find it extremely unreasonable. Also, the constant verbal abuse that we have been receiving from him is a thing that I very strongly disapprove. Just the other day, Michael had berated one of my teammates so much that she burst into tears. What's more, Michael did not even have the grace to do this in private. The whole office was witness to the verbal beating my colleague received undeservedly. All of these things go against my values as a professional, and as a form of protest, I submit my resignation to you. I have found management not to be as concerned with these issues as I am, and I find that very distressful as well.
Despite these circumstances, I have gained a lot of experience and knowledge from working for the company. I thank the management for this opportunity, and I wish everyone all the best.
Please do not hesitate to contact me if the need arises, especially if it involves the training of my new replacement.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter to resign from a job because of a personality clash.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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