- People resign from jobs for many reasons. They want to start a business, take an early retirement to travel, benefit from financial incentives, devote time to other interests, or want to leave a job they don't like. Whatever your reason may be, you should write this letter in a positive tone. You won't gain anything by using negative expression when you are leaving.
- State that you are resigning. Mention your position and give a date of entry into force.
- Mention the reasons for leaving this job. If it seems appropriate, state the difficulty of this decision.
- Appreciate good times and relationships.
- Explain how much time you need to transfer your duties smoothly.
- If you wish to keep working on a limited basis, mention limited consultation.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Effective March 25, 2010, I am resigning from my position as the senior employee relations head here at Luxe Inc. My wife and I have taken several things into consideration, and we have come to the agreement that it would be best for us if I would take the early retirement opportunity this good company has so generously offered me.
All the years I have spent working for this company were truly some of the best years of my career. I will always be thankful for everything I have learned and for all the experiences I have acquired during my stay here.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample resignation letter to take an early retirement.
Further things to consider when writing resignation letters to management
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.