GUIDELINES
- People resign from jobs for many reasons. They want to start a business, take an early retirement to travel, benefit from financial incentives, devote time to other interests, or want to leave a job they don't like. Whatever your reason may be, you should write this letter in a positive tone. You won't gain anything by using negative expression when you are leaving.
- State that you are resigning. Mention your position and give a date of entry into force.
- Mention the reasons for leaving this job. If it seems appropriate, state the difficulty of this decision.
- Appreciate good times and relationships.
- Explain how much time you need to transfer your duties smoothly.
- If you wish to keep working on a limited basis, mention limited consultation.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
After putting in a lot of thinking, I have arrived at the decision that I would like to retire early, as a part of the voluntary retirement scheme. Therefore, I shall no longer be continuing the post of Design Head. Since I have, made this decision I would like it to get enforced very soon, but would wait for you to find a replacement in the meantime. I have had some very pleasant memories of having worked at my respected organization, and I have my heartfelt greetings for the co-workers.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Resign to take an early retirement. Sample letter.
Further things to consider when writing resignation letters to human resources
Resignation Letters
Resignation letters are letters written to employers to announce the intent to leave a currently held position. While the main objective of a resignation letter is to inform your employer that you are leaving, you can use it to maintain a positive relationship with the recipient by leaving with a positive final impression. Though you may feel as if this is a great opportunity to say how much you hated the company, it's always in your best interest to be polite so that your professional future remains secure. A resignation letter should be sent well in advance or as required by the contract to give the recipient enough time to fill your position.
Resignation letters are formal letters, and therefore, the writing tone must be professional. State your intention to resign clearly. If appropriate, give your reasons for the same. Thank the recipient for the experience and state how this position has positively influenced your profession. While at it, resist the temptation to make negative comments unless you want the recipient to remember you as an ungrateful employee. Wrap it up with a kind note and mention that you are willing to offer any assistance needed during the transition.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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