Sample Denial Letters

Find inspiration in our curated catalog of denial letters. Each sample letter comes with guidelines and advice to help you find the right words.

Denial Letters

Denial letters are letters sent to reject previous requests made by the recipients politely. These could be from employers rejecting a leave of absence for their employees, home owners rejecting prospective tenants' applications, or lenders rejecting loan applications from customers. They could also be from individuals declining an offer, a gift, or a proposal. Simply put, denial letters can be used in any scenario that needs a formal rejection. Denial letters are unpleasant to write, and most people put them off and let their silence do the talking. That is a missed opportunity (and sometimes rude). Though painful, it is better to give a quick "no" than not giving anything at all.

That said, writing good rejection letters forces you to think about what you really need from other people. Be brief and most importantly, if you do not have a close relationship with the recipient, the entire letter should be just a few lines. Use a pleasant tone that expresses sincere apology. Say thanks for the request and deliver the "rejection" news. Give the reason for rejection and if possible, offer an alternative. End by thanking the recipient for his/her understanding and wish him/her luck in the future.

Sample letter to reject a request for monetary donation
Reject an invitation to perform at an event - sample letter
Sample rejection letter of donation requests due to policy change
Thank you letter after job rejection
Sample letter to decline a request for additional brochures
Sample letter to decline a request for photos
Sample letter to decline an order but provide substitute item
Sample letter to reject an invitation to perform at an event
Letter sample to cancel insurance policy
Sample to decline an invitation to be a guest speaker
Example letter to decline a job application
Decline orders or requests for information. Sample letter
Job rejection letter to an applicant. Sample letter
Letter example to decline a job application
Reject a job application - letter example
Reject a job application - sample letter
Reject a request for promotion - example letter
Exchange of bag rejected as purchase made at a sale letter
Reject a request for promotion - sample letter
Rejecting a job applicant. Sample letter
Rejecting a job application after an interview with the applicant
Rejecting a job application. Sample letter
Rejecting an application. Sample letter
Respond to an employment rejection letter. Sample letter
Responding to an employment rejection letter. Sample letter
Letter to reject someone's suggestion on recycling system
Decline a gift in a polite way - sample letter
Decline a present - sample letter
Decline an invitation to join an organization. Sample letter
Candidate rejection letter after an interview
Reject a gift - sample letter
Reject a gift of game tickets - sample letter
Reject an order but offer alternative item - sample letter
Sample letter to reject a job application
Reject or terminate a business relationship. Sample letter
Sample letter to reject a request for promotion
Reject a request for salary raise - example letter
Letter to decline an invitation to join an organization
Replying to a rejection letter. Sample letter
Response to an application rejection letter. Sample letter
Reject a request to write an endorsement - letter sample
Sample letter to decline a credit card application
Sample rejection letter from employer
Sample letter to decline a credit request
Sample letter to decline a request for assistance on divorce
Sample letter to decline an invitation to join an organization
Letter to decline a customer's suggestion to improve a magazine
Response to a job rejection letter
Sample letter to reject a service booking
Sample letter to reject an order but offer alternative item