Example letter to decline charity due to restrained budget


  1. Write a short and formal letter only if you have received a personal request. This letter shows the reader that you have considered his or her request.
  2. Show appreciation to the reader or show compliment to the organization or the event on where your donation has been asked.
  3. Shortly explain why you are refusing the offer. You can explain it specifically or vaguely, depending on you.
  4. Try to ask if there are other possible ways where you can donate to the fundraising event or cause. You may also opt to offer goods and services that you are willing to share to the fundraiser. You may also suggest that you can pass the letter to other people who might potentially contribute to the event.
  5. Tell them that you wish for the success of the event.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We recently received your letter requesting donations for your annual Books For The Homeless program. . We do recognize the importance of this program and the work you do. Unfortunately because we have already expanded our annual charitable giving budget, we are not able to be of assistance to you this year. However, after posting your letter on our bulletin board, numerous employees have commented that they would like to help either monetarily or with donations of books.

So we can include you in our budget next year please contact us early in the new fiscal year. We wish you great success with this drive and with your program.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -