GUIDELINES
- The letter should be short yet has that friendly tone. It should not oblige your client to agree to the contract, however, use this to show your interest and your consideration. He or she must keep the option of checking on the information based on his or her needs and desires. The letter is not a letter of reference, so you must put details important to the occasion.
- Familiarize the contact in an interesting way.
- Shortly describe to the client the experiences you had with the contract.
- Recommend a possible plan of action, without him feeling obliged. Tell him or her everything you have said the deal.
- Close the letter positively.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I just met a girl who I think would be perfect for your on-air shift at the radio station. She's never done radio before, but she's a natural. Her voice is smooth, and she is well-spoken. Her sense of humor is wicked. I think you will love her. She would spice up your morning show with Ely and Elmer.
I think you should let her sit in with them for a few days as a trial run. Offer her some complimentary movie tickets for doing it or something. If she sounds right and fits well with the guys, you may have found the one you have always wanted.
Her name is Amy Alexander, and I would love to tell her she has a shot. She says she never thought of doing radio before, but she would like to try it out.
Think about it and give me a call. I cannot wait to hear from you!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of letter introducing potential new radio DJ.
Further things to consider when writing introduction letters to management
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
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