GUIDELINES
- The letter should be short yet has that friendly tone. It should not oblige your client to agree to the contract, however, use this to show your interest and your consideration. He or she must keep the option of checking on the information based on his or her needs and desires. The letter is not a letter of reference, so you must put details important to the occasion.
- Familiarize the contact in an interesting way.
- Shortly describe to the client the experiences you had with the contract.
- Recommend a possible plan of action, without him feeling obliged. Tell him or her everything you have said the deal.
- Close the letter positively.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have a perfect candidate for the lunchroom monitor position that just opened up.
Her name is Molly Franks, and she is looking for something part-time. When I told her about the job, she was very excited. She said she had just enrolled her youngest child in Kindergarten, and she was missing him terribly. To be in the cafeteria with him during his lunch break would be fun, she says.
Please consider Molly with my highest recommendation. I think she would be very patient and kind to the children, but she also has a firm hand to keep things in order.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Recommendation letter for part-time job candidate.
Further things to consider when writing introduction letters to human resources
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Human Resources
Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.
When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.
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