- Use this letter to establish a friendly and cooperative relationship with a new business. Inform the reader about an enterprise association and extend an invitation. Explain what issues or problems the business people face in the area. You can also offer any help that you can give. If it seems appropriate, promote your products or services.
- Welcome, the reader in a warm manner.
- Introduce yourself and explain what kind of business you do.
- Extend invitation to take part in the business association. Explain what problems business community face in the area. Offer your help. If it seems suitable, promote your products or services.
- Express the desire to establish a good business relationship.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
A warm welcome to you and your water refilling business! Having you and your business in town now makes life more convenient here in San Isidro.
We offer general cleaning services in this town. We have been keeping homes, offices and factories clean for seven years now. We can tell you that San Isidro is a profitable area to begin a business.
The business owners of this town gather for a forum every month. The next gathering will be this coming April 30 at 2 in the afternoon. We hope you can join us then. It would be a great chance to get acquainted with the rest of the businesspeople in this area and learn from each other's input.
If ever you need help in setting up your office and doing general cleaning work, just call me at 25252525. We can offer you a newcomer's discount of 35% on our services. Feel free to call us as well if you need some information about this town. Thank you and looking forward to meeting you soon.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Welcome a new business in town - sample letter.
Further things to consider when writing welcome letters to management
Welcome letters are letters written to politely greet and introduce others to an organization. They could be sent to new students in a school, new employees in a company, attendees of a conference, etc. The primary objective of welcome letters is to boost the recipients' morale and to let them know that they are now an important part of the team. The letters are considered a gesture of courtesy and the loveliest way to show the recipient that you appreciate his/her presence, efforts, or interests in doing something. Welcome letters may also contain some important information that the recipients may not yet be aware of.
When writing welcome letters, your aim is to make the recipients feel "at home". Therefore, you need to be as friendly as possible. Start by officially introducing the organization to the recipient. Politely thank and congratulate him/her for becoming a part of the team. Reassure the recipient that he/she has made the right decision in choosing your organization. Make sure to address the recipient by his/her name. Be brief and include only the necessary information. Close the letter by thanking the recipient again and sign it off with your name and title.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.