GUIDELINES

  1. You need not hold the reader responsible for the issue. Do not insult the reader. Make your letter more effective by getting signatures of others. This would show their consent with you.
  2. Mention all the pertinent information about the issue.
  3. Include your suggestions to resolve the issue.
  4. Show your confidence in resolving the issue.
  5. Make sure you make the reader believe in your co-operation.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Since the turn of the year, six local properties have fallen victims to burglars. This situation has, of course, caused a lot of worries on our behalf and am looking to you for some assistance. There is a pattern to the crimes, as all of them have occurred in the evening when most people are out at local events. The pattern is very indicative that we are being targeted because of this reason.

As a neighborhood, we are perfectly willing to organize a watch scheme but do not feel that we can do it alone. As such in addition to the neighbors who stay behind each evening, we would ask that there is an increase in police presence during the night period. Also, we would ask if someone can visit us to advise on how we can prevent burglars entering our homes.

We would like to invite you to a meeting held by the local community where we could have a discussion about our fears, and also where you could supply us with advice. Please let us know if this is something that you can do, and also when you would be free for such a meeting. Thank you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter of burglary complaint and seek police protection.

Further things to consider when writing complaint letters to government officials

Further things to consider when writing complaint letters to government officials

Complaint Letters

Complaint letters are letters written to a certain authority to address an unacceptable or unsatisfactory behavior or situation. They are used to address any offense, wrongdoing, grievance, or resentment arising out of products or services. Basically, complaint letters are used to raise concerns about unfair doings and seek a productive outcome. Some of the most common mistakes people complain about include defective or incomplete order, abnormal delays in sending consignments, mistakes in bills or reminders for payment, dispatching products of wrong quality, or even a neighbor's misconduct.

Complaint letters can be written by anyone for any reason. Provided you have a purpose and the facts to back up your complaint; then you can put together a complaint letter. State the actual complaint and put in all the necessary details such as the number of times the issue has occurred. Mention what actions you expect to be taken regarding your complaint (suggest solutions if necessary). If you are writing a complaint to a home owner about something that happened, explain clearly how the events transpired. Use a cordial and polite tone and ask for a response before closing your letter.

Letters to Government Officials

Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.

When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.

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