GUIDELINES
- Mention that you disagree and detail your proposed action to resolve the issue. If this is the first letter, do not blame or threaten. You could mention the course of action if your problem is unresolved in further letters. But you need to be prepared to follow through.
- State clearly the issue that you have a disagreement with.
- Mention any supporting evidence for your disagreement.
- Clarify your expected result. State your planned course of action to get the desired result if required.
- Express your confidence with the reader to reach an amicable solution. End with a note of gratitude if necessary.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It appears that there has been a significant error made by my pension holdings. It was almost a year ago that I amended the amount I was paying for the holdings up to the maximum amount. This amount should have been 20% of my take home salary. I have copies of my paychecks that show that every month this amount has been taken out of my paycheck. When comparing it with the annual statement of my pension holdings, it seems that this money has not been credited to my account.
I would ask that you review the paperwork you hold about my account and backdate the payments to the pension back to last year. I would also request that the lost interest is also applied to the account. I thank you in advance for your assistance with this issue.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Complain about pension holdings sample letter.
Further things to consider when writing complaint letters to government officials
Complaint Letters
Complaint letters are letters written to a certain authority to address an unacceptable or unsatisfactory behavior or situation. They are used to address any offense, wrongdoing, grievance, or resentment arising out of products or services. Basically, complaint letters are used to raise concerns about unfair doings and seek a productive outcome. Some of the most common mistakes people complain about include defective or incomplete order, abnormal delays in sending consignments, mistakes in bills or reminders for payment, dispatching products of wrong quality, or even a neighbor's misconduct.
Complaint letters can be written by anyone for any reason. Provided you have a purpose and the facts to back up your complaint; then you can put together a complaint letter. State the actual complaint and put in all the necessary details such as the number of times the issue has occurred. Mention what actions you expect to be taken regarding your complaint (suggest solutions if necessary). If you are writing a complaint to a home owner about something that happened, explain clearly how the events transpired. Use a cordial and polite tone and ask for a response before closing your letter.
Letters to Government Officials
Letters to government officials are letters written to any person who works and acts in an official capacity for the government. The recipients of such letters could be congressmen, governors, or even the president. There are many reasons why you may want to write to a government official. Maybe some roads in your area need reconstruction and proper lighting. Perhaps there is a curfew in your town which has made it impossible for you to do night shifts. Whatever the reason, the letter must be formal, respectful, and well-worded.
When writing letters to government officials, you need to decide the official to whom you want to direct the letter. Start by introducing yourself and clearly stating the reason for your letter. Explain how the issue at hand affects you and other people in your group. Explain your personal stand on it and the reason for your position. Offer suggestions that you think can solve the problem. Emphasize important information by bolding or underlining. Try to keep the letter short, preferably one page. Wrap it up by thanking the recipient in advance for reading the letter and considering your thoughts. Type the letter or write it in clear, legible handwriting.
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