GUIDELINES
- Mention that you do not agree the proposed solution. State the alternative solution that you would expect to be implemented. Since this is the first letter, do not blame or threaten. If the problem is not solved you can mention about your planned course of action.
- Mention the problem and your disagreement.
- Support your point of view with appropriate evidence.
- Mention the solution that you would like to see. Also, state what measures you are ready to take to get the desired results.
- Thank the reader and express your confidence to reach an amicable solution.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
As the Benefits Officer for Dylan Associates, I got hold of the details of your health insurance benefits and the premiums for said insurance we've agreed to register for you during our February 2 telephone discussion. As shown in the document I have with me, your monthly premium of $800 covers dental, medical, optical and maternity coverage. But in the summary you sent us, you failed to include maternity coverage.
I believe that this is just a miscommunication. I've called other insurance companies and they stated that $800 is a reasonable premium for the coverage listed above, but then, it would be considered expensive if maternity coverage will not be included. If you don't wish to include maternity coverage, the company will not offer you any insurance coverage. Kindly clarify this matter.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample disagreement letter with insurance benefits.
Further things to consider when writing disagreement letters to vendors
Disagreement Letters
Disagreement letters are letters written when someone disapproves the opinion of the other person. They allow you to express your frustrations or concerns assertively and constructively. There are many situations that might force you to write a disagreement letter. For instance, an accusation of a company policy violation, poor performance rating, or wrongful discharge. It may also be a local government decision that could affect your property. When these things happen, you may feel defensive and angry, and it is important that you calm down and clear your head before expressing your opinion.
Disagreement letters must be written in a manner that expresses your opinion clearly. Outline the disagreement and briefly explain how you think it can best be resolved. Maintain a professional tone throughout the letter and avoid being rude to the recipient. Keep the letter brief and to the point and avoid adding unnecessary details that might confuse the issue or the recipient. Be constructive and back up your opinions with evidence, pointing out the specific error or concern respectfully. Avoid accusations and threats despite how you feel. End the letter with a positive tone that displays your confidence in resolving the issue.
Letters to Vendors
Letters to vendors are letters written to people or companies offering goods for sale. These letters could be written to inquire information about a product, terminate a contract with a vendor, or to inform a vendor of relocating of business. If you own a company, writing to your vendors is important as it provides you and the recipient with proof that you actually requested something or took action regarding an issue. It is also an effective way to communicate sensitive information that may not be communicated on the phone.
Letters to vendors must be written in the standard business letter format and should use an official letterhead. Start the letter with a statement that informs the recipient of the purpose of your letter. Explain the letter in details providing all the important information. For instance, if you are writing to terminate your contract with the recipient, mention the date when you want to effect the change. However, if your letter is to inform the recipient of your business relocation, you should provide the new business location and address. Be brief and use a professional tone. Finish on a positive tone and sign the letter with your full name.
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