GUIDELINES
- Retirement could lead to different emotions in different employees. Some may have planned it accordingly. But some may have to face compulsory retirement. Such people would only look forward to while away time watching TV. So it is necessary to understand the reader's emotions and write the letter in a controlled tone.
- Congratulate the employee on reaching this milestone.
- Recognize the employee's efforts and dedication for his or her contribution to the company. Acknowledge the skills and energy in work and appreciate it.
- Mention about any gift that is being given away.
- Wish the employee for the future endeavors.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
With retirement congratulations are definitely in order.
You have been a real asset to this firm, and it is obvious that you are going to be missed. We were always confident that all of our clients would have their needs met when they were being dealt with by you. It is great to know that we have had such a loyal member of staff and one who was always willing to undertake whatever work required doing. We are of course also going to miss those home baked treats that were in constant demand.
I know that retirement will take some getting used to, but it is an excellent opportunity for you. There is so much that you can now do, not least that traveling you have always dreamt. I know that you have already planned to do so much, and I am sure that everything will work out for you. Make sure that you keep in touch and visit us when you are in town.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter example to congratulate a friend on her retirement.
Further things to consider when writing congratulation letters to friends
Congratulation Letters
Congratulation letters are letters written to praise others for their achievements or to express good wishes on a special occasion. These letters are a great gesture to maintaining professional and personal relationships. There are many situations you may find necessary for you to congratulate someone. Whether it is a colleague who has made a new business connection, a friend who is getting engaged, or a subordinate who has been promoted, a congratulations letter will be a great and classy way to show that you are sincerely happy for them. Congratulation letters show others that you see their efforts and that you are proud of their achievements.
Congratulation letters are direct and simple and should be written as soon as possible after the achievement. State the specific event that has moved you into writing this letter. Express praise of the achievement. Keep your letter short and clear and avoid adding unnecessary details. Be honest and avoid exaggerating your congratulatory words. Express your confidence in the recipient's future success. If you are congratulating couples for their marriage, include the best qualities that make them a good couple and wish them a happy married life. End the letter with a congratulatory note.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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