GUIDELINES
- Retirement could lead to different emotions in different employees. Some may have planned it accordingly. But some may have to face compulsory retirement. Such people would only look forward to while away time watching TV. So it is necessary to understand the reader's emotions and write the letter in a controlled tone.
- Congratulate the employee on reaching this milestone.
- Recognize the employee's efforts and dedication for his or her contribution to the company. Acknowledge the skills and energy in work and appreciate it.
- Mention about any gift that is being given away.
- Wish the employee for the future endeavors.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Following thirty-five years of tireless service to the York Institute, it is only right that I congratulate on a well-deserved retirement. I could not be happier for you.
Many of us have seen you as a role model, and you have always been there to offer advice when it has been sorely needed. The success of our office has been down to the work that you have put in, and all of us will be sorry and sad to see you leave for the last time.
You should know that you have made lifelong friends here, and you have changed the Institute for the better.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to congratulate a friend on her retirement.
Further things to consider when writing congratulation letters to friends
Congratulation Letters
Congratulation letters are letters written to praise others for their achievements or to express good wishes on a special occasion. These letters are a great gesture to maintaining professional and personal relationships. There are many situations you may find necessary for you to congratulate someone. Whether it is a colleague who has made a new business connection, a friend who is getting engaged, or a subordinate who has been promoted, a congratulations letter will be a great and classy way to show that you are sincerely happy for them. Congratulation letters show others that you see their efforts and that you are proud of their achievements.
Congratulation letters are direct and simple and should be written as soon as possible after the achievement. State the specific event that has moved you into writing this letter. Express praise of the achievement. Keep your letter short and clear and avoid adding unnecessary details. Be honest and avoid exaggerating your congratulatory words. Express your confidence in the recipient's future success. If you are congratulating couples for their marriage, include the best qualities that make them a good couple and wish them a happy married life. End the letter with a congratulatory note.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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