- If the party is an informal one, so the invitations should also follow the matter. If the party goes with a particular theme, the invitations should show it clearly. The invitation is usually patterned as a letter; there is no need to be personalized. However, every detail that the attendee needs should be clearly stated.
- Make an announcement of the party, if there is a specific theme, give explanations.
- Include the schedule of the event, such as the date, time location, and other essential details. Give RSVP if needed. Allow your guests to know what kind of foods will be served, if any, to expect.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is that time of the year once again, yes this Friday is the Annual Office Monster Mash. Dig out your favorite costume and start the party with a bang at 9:00 pm. The venue this year is the conference room on the fourth floor. Do not expect an early night either, remember the witching hour doesn't end until 3 am. Bring along your favorite ghoulish treat and let Colin, on extension 321, know that you will be there.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Invitation letter sample to the annual office monster mash.
Further things to consider when writing invitation letters to employees
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.